Knowing fully well how terrifyingly taxing your professional life can become, once you assume a management role in a business, we still wish to get one of those executive posts. True that they are very well paid, but the managers and other higher ups rarely have time for the family, so to expect them to love the idea of physically attending all sorts of conferences isn’t plausible. So, it’s only sensible that the idea of web conferencing is embarrassed wholeheartedly by the majority.
There are innumerable other factors that make web conferences the optimal choice for companies, and not just executives. It’s only a matter of time that we will see more and more businesses using web conferencing services in one way or another, because of the benefits given below.
1) Cost Effective
Web conferencing is economical. A major cost reduction comes from the cut in travel expenses which previously caused companies a substantial amount in tickets, meals and hotel rooms. The important point is that companies can now focus solely on their objectives, and forget about pleasing the guests with 5 star hotels and meals to remember. This greatly increases the productivity for the companies.
Also, companies can save a lot on printing documents, creating glossy dossiers and large presentations for each individual member attending the conferences.
Expensive audio, video material including snazzy big screens and spectacular sound systems are no longer needed for the physical boardrooms.
2) Saves Time
The travel from other cities or countries, and even commuting from one packed location to another can waste immense time. And that includes waiting for all the participants or concerned parties to arrive. Time is of great value and nobody wishes to have it wasted on mere waiting, especially with all those traffic jams and delays becoming a norm in large metropolitans.
3) Incorporating multiple people
With web conferencing, the company can go worldwide in the true sense. It can also open up the possibility of a far better customer care services. For example if a customer has a question that requires visual demonstration, such as configuring a piece of hardware. The sales rep can guide him step by step, while visibly being able to show the steps instead of having a beginner guessing about the intricate terms and locations to access while reading the manual.
Also, web conferencing can facilitate people working from home to meet with other people on the same level, or with large companies, eliminating the need for travel and a restaurant booking. All you need is a professional looking background and a formal shirt to put on.
It can also incorporate multilingual people with quick translation, depending on the software used.
4) Is The Need Of The Hour
From physical presence to conference call, and from conference chats to web conferencing, companies have evolved in communication methods, becoming more and more efficient. It is becoming the latest trend, especially in high profile companies.
If smaller companies don’t keep pace, they will be left behind. These companies will face a serious challenge from the companies which have incorporated the innovation. It’s quite like one person having switched to a mobile phone and another still relying solely on landline.
5) Easy Sharing Of Files/Data At Presentation
The digital world provides a multitude of ways to share files and data through file sharing software, eliminating the need for frantic printing right before a conference. With slideshows and digital whiteboards, there are many options to not only share data, but make it an experience that doesn’t lack anything when compared to a boardroom presentation. To give just one example, there is Microsoft Lync that makes presentations a larger than life experience. Desktop sharing options ensure that everybody is on the same slide, and not lost.
These smaller factors combine together to increase the productivity and efficiency of the companies, especially in monetary terms, making this small shift to better technology a very lucrative option.